It can be difficult at times to find that important mail from your full inbox. Organizing your inbox with the help of folders is a good option so that you never end up in such a situation. MS Outlook offers different tools to manage emails viz. folders, categories and rules. Here we will discuss the first one in details. Keep on reading to learn how to use folders in MS Outlook 2013.
Creating a New Folder
- Right click on your account name or on the folder under which you want to create a new folder; options will appear; select “New Folder” from them.
- Now a box will appear to name your new folder; type in the name and “Enter.” It is recommended to use a self-explanatory name so that mails can be found easily.
- You have successfully created a new folder in your Outlook account.
If you are using Outlook online; follow these steps in the Outlook Web App.
- Move the cursor over “Folders”, click on the + icon next to it. A box will appear, type the desired name and press “Enter.”
Using a New Folder
Now that you have created a new folder, you need to learn how you can use it or how you can move emails to different folders. Let’s have a look:
The simplest way it to drag and drop the email in the folder you want. You can also go with this alternate method:
- Click on the message you want to move.
- Now go to the Home tab, click on “Move.” You can also use the short cut CTRL+SHIFT+V or right click.
- Now select the folder where you want to move the message. If you can’t find the folder; click the Other Folder option and use it to move mails.
If you are among those users who love the search option and remember the keywords of almost every mail; here are some tips (other than creating folders) to keep your inbox much organized.
- Delete the messages which you don’t require any more. If some messages are old but important; you can use “Archive” feature to move them out of inbox.
- Create sorting rules for emails to organize inbox.
- Report junk mails quickly.
- Unsubscribe newsletter and notifications which are not important.
If you still have problem in using folders in MS Outlook 2013, contact our Outlook Customer Service for solutions.